How much does data entry pay?

How much does data entry pay

The role of a data entry expert is crucial in various industries, ranging from healthcare to finance, and their salaries can vary significantly based on several factors including experience, location, and industry.

This article explores how much a data entry expert makes, highlighting key factors that influence their earnings.

How much does data entry pay

Overview of Data Entry Expert Salaries

Data entry experts, also known as data entry clerks or specialists, are responsible for inputting, updating, and maintaining data in computer systems and databases.

According to the U.S. Bureau of Labor Statistics (BLS), the median annual wage for data entry keyers was $40,130 as of May 2023.

However, this figure can vary widely based on several influencing factors.

Factors Influencing Salaries

Experience Level

  • Entry-Level: Individuals starting in data entry roles can expect to earn on the lower end of the spectrum. Entry-level positions often offer salaries ranging from $25,000 to $30,000 per year.
  • Mid-Level: With a few years of experience, data entry specialists can see their salaries increase to between $30,000 and $40,000 annually.
  • Senior-Level: Highly experienced data entry experts, particularly those who manage teams or handle more complex data tasks, can earn upwards of $45,000 to $50,000 per year.

Geographical Location

  • High-Paying Regions: Salaries for data entry experts vary significantly by location. For instance, states like California, Massachusetts, and Washington often offer higher wages due to the cost of living and demand for skilled workers. In these areas, data entry experts can earn between $40,000 and $50,000 annually.
  • Low-Paying Regions: Conversely, states like Mississippi and Arkansas tend to offer lower salaries, typically ranging from $25,000 to $30,000 per year.


  • Healthcare and Finance: Industries such as healthcare and finance, which require high accuracy and confidentiality, often pay higher salaries to data entry experts. In these sectors, salaries can range from $35,000 to $45,000 annually.
  • Retail and Manufacturing: These industries might offer lower wages, often between $25,000 and $35,000, due to the less critical nature of the data handled.

Skills and Certifications

  • Data entry experts with additional skills, such as proficiency in specific software (e.g., Microsoft Excel, SQL) or certifications (e.g., those provided here at the Data Entry Institute), can command higher salaries. Specialized data entry skills can increase salaries by 10-20%, leading to earnings of $35,000 to $50,000 or more annually.

Salary Data from Various Sources

PayScale: According to PayScale, the average annual salary for a data entry specialist is approximately $34,000, with a range typically between $25,000 and $45,000. PayScale also notes that bonuses and profit-sharing can add a few thousand dollars to this base salary.

Indeed: Indeed reports an average salary of around $33,000 per year for data entry clerks, with higher earners making up to $42,000. Indeed’s data highlights the importance of geographical location and industry in determining salary.

Glassdoor: Glassdoor’s data suggests an average base pay of $32,000 for data entry specialists, with additional compensation (such as bonuses and commissions) potentially raising total earnings to $35,000 or more annually.

Career Advancement and Salary Growth

Promotion to Supervisory Roles: Data entry experts who advance to supervisory or managerial positions can see significant salary increases.

Supervisors can earn between $45,000 and $60,000 annually, depending on their responsibilities and the size of their team.

Transition to Related Fields: Many data entry experts use their experience as a stepping stone to related fields such as data analysis, IT, and administrative management.

These fields often offer higher salaries, with entry-level positions starting at $50,000 or more per year.

What’s next?

The salary of a data entry expert varies widely based on experience, location, industry, and additional skills or certifications.

While entry-level positions may start around $25,000 annually, experienced professionals in high-demand locations or industries can earn upwards of $50,000.

As the demand for data management and accuracy continues to grow, so too will the opportunities and earning potential for skilled data entry experts.

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